Free Project Management Software

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Often when you hear about  free project management software and collaboration solution, it raises the feeling that it is too good to be true. But in the case of iCoordinator™ it is true that you are absolutely getting a project management software for free that can be used by a single user without any hidden cost. You can create your free project management portal within seconds by registering at 

How you benefit from the Free Project Management Software

1. You will have a free project management portal which is identified by  http:// <the-name-you-prefer>
2. You can plan you projects and activities/tasks online from anywhere (View the video on how to work with project plans and activities)
3. You can keep track of your time that has been spent on different tasks ( View the video on how you can report time though your iCoordinator web interface)
4. You can import and export the Microsoft project plans (View how you can import & export the MS project files in iCoordinator)
5. You can store all your documents(1GB) online for free and share them as link to your contacts (View the video on the basic functionalities of document management)
6. You can manage and track the income & expenses (view the video on how manage your income and expenses )
7. You can have all your contact in a single place & managemen them ( View how you can manage your contacts in iCoordinator)
8. Use iCoordinator Desktop and iCoordintor Mobile apps in coordination with your Project Management Portal for Free (Read how you can take benefit from this combination)

Now it is time to create your project management portal for free!

Free project management software

The new version of iCoordinator™ comes with all the major features and provides a single user license.  See the comparison of different editions here

The free version of iCoordinator™  comes with 1GB free storage space. It is ideal for users who wants to keep track of their projects and activities, store their documents and files in a secured way, track their project related time  and manage their finances.  Users could also use the add-ons like iCoordinator™   Desktop and iCoordinator™ Mobile applications to further extend the user experience.

The new version of the iCoordinator™  is targeted towards single owner companies, consultants,  start ups and users who are looking for a free project management and document management solution to start with and have the possibility to extend it as a collaboration solution by adding more users. The free version also comes with cost management, time tracking, multi-project management and contact management areas. 

Some of the key functionalities includes, creation of projects and activities, tracking of activities, track and report the time spend on different projects through web and mobile interface, handling of online and offline files with drag & drop functionality, file version controlling, management of tasks and contacts.

Currently iCoordinator™ has been used by many universities, governmental organizations and large companies spread across the globe for effective collaboration & project management combined with document management and other essential areas. The combination of different business areas in a single solution with anytime anywhere access makes it unique and a feature-rich product that can add real value for the end-customers.

So hope you are going to enjoy the new version of iCoordinator™ and as said in the title it is truly a free project management software and collaboration solution for single users who wants to manage their projects & activities effectively, track the time that is spent on different projects,  keep their tasks on tracks, keep thier documents online in a secure way and manage their costs and contacts. Too good to be true? you are just 3 steps away from trying it yourself.

How to quick start with your Free Project Management Software

Click on any of the areas to get a quick view & steps to start with

Getting familiarize with your start-up screen
How to add your contacts


Additional apps that can be used with your Free Project Management Software

Once you familiarize with iCoordinator free, you can further extend your user experince by haveing iCoordinator Desktop as well as the mobile apps.

iCoordinator Desktop


iCoordinator Desktop makes this free project management software more easier to connect and work with from your own desktop. Once you have a free account, you can download iCoordinator Desktop and configure the portal settings. Once configured, you are one click away from your portal. iCoordinator™ Desktop allows drag and drop of documents and folders and automatic updation in the server environment. One could easily track their activities and enter their task related time through the iCoordinator™ desktop interface making easier and faster activity and time management.

DOWNLOAD  iCoordinator Desktop

Read installation instructions



iCoordinator Mobile

With iCoordinator Free,  you can download the free mobile versions which is available for iPhone as well as Android mobile phones. With iCoordinator Mobile version you can view & manage your documents and files that are stored on the iCoordinator™ portal, switch between different rooms where the users are members, add new tasks to your projects and assign them to resources, change status of the tasks once they are completed, view tasks in all, active, closed and my active view modes, enter the time spent against the activities within project, switch between the projects and tasks easily and get an overview of time reported per day, week , month or year.

DOWNLOAD iCoordinator Mobile for iPhone

DOWNLOAD iCoordinator Mobile for Android

You are getting all this without any cost. As we mentioned in the beginning of the blog, it is truly a Free Project Management Software with lots of features packed in it!!



6 Key areas you need to look in your Free Project Management Software


Once you activate iCoordinator Free,  the first welcome screen will be your workplace. Workplace is the area where you could switch between the Lobby, the common area of the portal and different project rooms. You will mainly use the workplace to switch between your project areas. Based on the lobby or room you are in, on the right side it will show the meetings, activities, news and event log which is specific to the Lobby or the project room.

You can read the concept behind the lobby and the rooms here

 Coordination & Collaboration

Coordination & Collaboration area in Coordinator is the place where you interact and coordinate with other users through forum, see the over all activities, meetings, news & event log through the briefing board, manage your contacts, manage your day to day tasks and manage the users, groups and their roles. Note that this area is specific for each of your project rooms. Based on the project room you are in it will show the corresponding calendar, forum, tasks, contacts and users.

Once you have your iCoordinator Mobile app connected with your free project management portal, you can manage your tasks from your mobile application also.


 Planning & Control

Planning & Control area in Coordinator is the area where you can create your project related activity planner, allocate resources (in the free version you can add your contacts as the resources) to different activities and see the resource utilization, add your expenses and incomes related to different activities in the project and you can manage your budgeted expenses and incomes.


 Document Management

Document Management area in iCoordinator is the area where you manage your project related documents & images. Document Management in iCoordinator allows you to securely keep your documents in a single location, keep your document private or public to share it others and you can keep track of your documents with version controlling. 

While each project room has its own document repository, the document management area in the Lobby can be used to keep the general documents pertaining to your free project management portal itself.

Once you have the iCoordinator Desktop installed on your system, you can manage your document more easily. The iCoordinator Desktop comes with provision to drag & drop your documents from your desktop to directly in your online document management area.


Administration area of iCoordinator greatly differentiate depends whether you are in a Lobby or a Project Room.

When you are in a project room you will have the possibility to modify the project room settings of that particular project room you have selected. 

When you are in Lobby, if you go to the administration area, you will be presented with many more options which are relevant for your free project management portal. Here you can create new project rooms, manage currencies that could be used in resource management as well as cost management areas, create contact groups and add additional custom fields for your contacts, settings specific to Lobby, manage different time types like regular, overtime etc.

 My Functions

My Functions is the area which is marked as the area spefic to each individual user. You can upload your pesonal document or images in this area. This will be very useful when you have project room with many members. Instead of keeping the personal files in the common project room, users can keep them under their personal area.

In My Functions area you will have personal a briefingboard that could show different project rooms and the corresponding event logs pertaining to you. The users could manage thier personal calender and manage thier personal details, contact information and the skill set.

Users track and report their time here under My time reporting. You can select individual project rooms or the Lobby and enter the time against the activities in the project plans corresponding to the rooms/lobby. The time could be easily entered through the iCoordinator Mobile application or through iCoordinator Desktop.


Some of the key features of the Free Project Management Software

Free Project Management Software - Project Planning
Project Planning

The free project management software comes with a web based project planner where you could plan your project activities with dependencies, attach docuements to thier activities, have budget associated with tasks, work break down structure (WBS), interactive Gantt chart and many more features that could help you in planning and executing your projects on day-to-day basis.

The planner allows you to mport and export of Microsoft® Project plans within the planner.

Free Project Management Software - Project Portfolio Management
Project Portfolio Management

If you are have multiple customers having differetn project, you could create a project room for each of your customers and have project plans specific for each of your customers/projects. The Portfolio management allows you to have Project Portfolio summary where it provides overall start and end date of projects with the provision to drill down further into each activities

Free Project Management Software - Task Management
Task Management

The task management in your free project management software allows you to have day to day tasks in one place, categorize them, and update status daily. The tasks can be accessable from your mobile if you have installed iCoordinator mobile.

Free Project Management Software - Document Management
Document Management

Your free project management software comes with a secure web-based document system. You will have 1 GB of free space. Each project can have a seperate docuement management area where you can easily upload, move, copy and edit documents and folders. You can directly send email with the documents as links to others. Based on the number of users you can have the access controll restricting access to folders and files based on the usre rights.

The document management allows version controll for your documents where you could re-visit the older version of your document.

Free project management software - Contact Management
Contact Management

You can keep all your contacts in a single place. Arrange your contacts in groups, directly communicate with them through email. Apart from the default fields, you could add more custom fields to extend the details further.

Free Project Management Software - Resource Management
Resource Management

With the Resource management area in project management software you can manage your resources effectively. You can easily allocate your  resources to various activities with the duration they need to complete the activities. The  dashboard shows  the resource utilization and shows different activities the resources are involved with start date and end date, time and percentage of the work completed by them. The allocation chart displays the planned time working time and the overtime of a particular resource and you can easily see the work time details and the role details and resources could be informed or request a response.

Free Project Management Software - Cost Management
Income & Expense Management

You can manage and keep track of your actual expenses/incomes and the budgeted expenses/incomes . You can capture the expenses/incomes against activities and check against the budgeted expenses/incomes in different currencies.  Based on the entries expenses, income, cost table, budget and cash flow reports could be generated.

Free Project Management Software - Cost Management
Time Management

With the Free Project Management software you could enter and track your time that you are logging against each of the project activities. The time can be entered through web, desktop or mobile interface. You can generate daily, week, monthly time report.